Symbiosis
Privacy Policy

1. Information We Collect

Information you provide to us

• We may collect information you voluntarily provide, including:
• Contact details (name, email address, phone number, company, role/title)
• Inquiry details (message content, project information, goals, timing)
• Scheduling details (meeting preferences and related communications)
• Any other information you choose to submit through forms or email.

Information collected automaticallyWhen you use the Site, we may automatically collect:

• Device and usage data (IP address, browser type, pages viewed, time spent, referral URLs)
• Log data and performance data
• Cookies and similar technologies (see Section 6).

We do not intentionally collect sensitive personal information (e.g., health information) through the Site. Please avoid submitting sensitive or confidential information via web forms.

2. How We Use Information

We use collected information to:

• Respond to inquiries and provide requested information
• Schedule and manage meetings, and communicate with you
• Provide and improve our services and Site functionality
• Understand Site performance and user engagement
• Prevent fraud, secure the Site, and enforce our terms
• Comply with legal obligations.

3. Legal Bases for Processing

Where required by law (e.g., GDPR/UK GDPR), we process personal data based on:

• Consent (e.g., newsletter opt-in, cookies where required)
• Legitimate interests (e.g., responding to B2B inquiries, improving the Site)
• Contractual necessity (e.g., communications related to potential engagement)

Legal obligation.

4. How We Share Information

We may share information with:

• Service providers who help operate our Site and business (e.g., hosting, analytics, email, forms, scheduling, CRM). They are authorized to use information only as necessary to provide services to us.
• Professional advisors (e.g., legal, accounting) as needed.
• Legal and compliance recipients if required by law, court order, or to protect rights, safety, and security.
• Business transfers in connection with a merger, acquisition, financing, or sale of assets.

We do not sell your personal information.

5. Data Retention

We retain personal information only as long as necessary for the purposes described in this Privacy Policy, including to meet legal, accounting, or reporting requirements. We may retain inquiry and communication records for a reasonable period consistent with business needs.

6. Cookies and Analytics

We may use cookies and similar technologies to operate the Site, remember preferences, and analyze traffic. You can control cookies through your browser settings. If required by law in your jurisdiction, we will request consent for non-essential cookiesAnalytics tools may collect information such as pages visited, time on site, and device identifiers.

7. Your Privacy Choices

Depending on your location, you may have the right to:

• Request access to, correction of, or deletion of your personal information
• Object to or restrict certain processing
• Withdraw consent where processing is based on consent
• Opt out of marketing communications.

To exercise these rights, contact us at privacy@symbiosis.com. We may need to verify your identity before fulfilling requests.

8. International Transfers

If you access the Site from outside the country where we operate, your information may be transferred to and processed in countries with different data protection laws. We take reasonable steps to ensure appropriate safeguards for such transfers.

9. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. However, no method of transmission over the internet or electronic storage is completely secure

10. Third-Party Links

The Site may contain links to third-party websites or services. We are not responsible for the privacy practices of those third parties. Please review their policies before providing information.

11. Children’s Privacy

The Site is not intended for children under 13 (or under 16 in certain jurisdictions). We do not knowingly collect personal information from children. If you believe a child has provided personal information, contact us and we will take appropriate steps to delete it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last Updated” date indicates when changes were made. Your continued use of the Site after changes means you accept the updated policy.

13. Contact Information

If you have questions about this Privacy Policy or our privacy practices, contact us:

Symbiosis Advisors
Email: privacy@symbiosis.com